Accounts Payable Officer

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records. • Provide other clerical support necessary to pay the obligations of the organization. • Maintain meticulous records of outstanding payables. Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc. • Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes. • Reconciling processed work by verifying entries and comparing system reports to balances, maintaining historical records. protect businesses against unintentional overpayment. • Practice effective monitoring to ensure payments are made to vendors in a timely manner. • Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit, generally responding to all vendor enquiries regarding payment. Clarify any questionable invoice items, prices or receiving signatures. • Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors. • Assemble and review invoices to be completed for payment. • Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made. • Maintain copies of vouchers, invoices or correspondence necessary for files. • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc. • Prepare payment for all due payable invoices for authorized signature and prepare the payment remittance ready for supplier to collect payment. • Paying employees if any by verifying expense reports and preparing pay checks. • Preparing analyses of accounts and producing monthly payment reports. • Obtain proper information and/or data regarding invoice payments. • Check vendor files for any previous payments and assign voucher numbers. • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures. • Input daily bookkeeping, record keeping & reconcile bank statements. • Reconcile payable reports each month to confirm that all amounts paid were accurate. • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts. • To perform any other duties as assigned by Accounting Manager or Finance Director. The above duties and responsibilities shall be reviewed and changed from time to time to suite for the success of the smooth running of the aforesaid job.

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